Create an Event

Depending on your permissions, you may be able to create events, including ad hoc and multi-region events. Events are created from templates that include an icon, and ask you to enter specific details.

EMResource Create an Event Event Management

Prior to creating an ad hoc event, you should create the appropriate status types and associate them with the resource types for the event.

After creating an event, if you specified an address, you can open the Map view to see the event icon at the specified location. Click the icon to view the event details. Alternatively, select the event in the Event Resources field to limit the view to only resources associated with that event.

Keep the following in mind about event creation:

The Title and Information fields may contain default text that provides a generic description of the event type. You can use the default text or edit to replace it.
By default, events end 24 hours from the date and time you create them.
By default, the Display in Event Banner checkbox is selected, and the event will appear in the event bar at the top of EMResource. If you do not want the event displayed in the banner, clear the Display in Event Banner checkbox.
For certain types of events, especially those created to coordinate and track emergency response, certain address details (City, State, and County) may be required. If they are, two asterisks (**) appear next to the field label.
In specifying a location, you can enter minimal details (such as city and state) and then look up the address. In the map, click the location icon and drag it to the appropriate spot in the map.

To create an event

In the main menu, click Event and then click Event Management. The Event Management page opens.
Click Create New Event. The Select Event Template page opens.
Locate the template you want to use and, on that row, click Create. The Create Event page opens.

Enter this information.

Create Event fields
Field	Description	Valid Values
Title	Name of the event.	Up to 75 characters
Information	Additional details about the event.	Up to 2,000 characters
Event End	Date and time the event is scheduled to end automatically. Alternatively, the event can be open-ended with no specified end date and time.	x hours after event starts Date and time Never
Drill?	Indicates that the event is a drill or exercise. This does not change the behavior of the event in EMResource.	Selected = Drill or exercise Cleared = Not a drill or exercise

To provide more detail, click Show more settings. Additional fields appear.

Enter this information.

More settings fields
Field	Description	Valid Values
Street Address	Number and name of the street at which the event is located.	Text
City	Name of the city in which the event is located.	Text
State	Abbreviation for the state in which the event is located.	Selected state
Zip Code	United States Postal ZIP Code in which the event is located.	Text
County	State county or parish in which the event is located.	Selected county
Latitude/Longitude	Geographic coordinates where the event is located. To obtain the exact Latitude and Longitude, click Look up Address.	Text
Event Start	Start date and time for the event. The default is Immediately, but you can set a start date in the future (for example, for exercises and training sessions).	Immediately Date and time
Event Frequency	Determines how frequently the event repeats. Events do not repeat by default, but they can be set to repeat daily, weekly, or monthly. After the event ends, the event is scheduled to occur again based on the selected frequency. Monthly events are scheduled based on the date. For example, if the event starts on May 5 at 1:00 PM, it will repeat on the fifth day of each month at 1:00 PM.	Do Not Repeat Daily Weekly Monthly
Attached File	Allows you to upload a file containing additional information about the event. Attaching a file to the event makes it available to associated users.	No file A text file (.txt) or PDF (.pdf), with a maximum file size of 4.5 MB.
Display in Event Banner?	Identifies if basic information about the event and a link to the event page appear in a banner near the top of view pages. This option must be selected for events that do not have resources identified.	Selected = Displays in event banner Cleared = Does not display in event banner
Private?	Determines what resources other people see on the Event Status page. If selected, only resources they are associated with are listed.	Selected = Private Cleared = Not private
End Quietly?	Identifies if you want the event to end without sending notifications to participants and other stakeholders.	Selected = Ends quietly Cleared = Does not end quietly
Re-notify	Identifies if reminder notifications are sent to participants and other stakeholders. Re-notification can be set for a specified interval, beginning at a specific date and time or at particular times during the day.	Disabled Every x hours, starting at a specified date and time At specified times

In the Select Resources page, select the checkbox for resources you want to include in this event. The event icon appears next to selected resources in Views.

All resources associated with the event template are displayed. Selected resources are requested to update their event status types, in addition to their daily status types. Selected resources do not indicate who will receive notifications regarding the event. Refer to Set Up Template Notifications for more information.
Click Start Event.

To create an ad hoc event

In the main menu, click Event and then click Event Management. The Event Management page opens.
Click Create Ad Hoc Event. The Create Ad Hoc Event page opens.
Enter the requested information (see the procedure Create an Event above for field descriptions).
Click Next. The Select Resources page opens.
Locate and select the checkbox for resources you want to include in this event. The event icon will appear next to selected resources in Views.

All resources associated with the event template are displayed. The resources you select will receive a request to update their event status types (in addition to their daily status types); however, selected resources will not necessarily receive event notifications regarding the event. Refer to Set Up Template Notifications for more information.
Click Next. The Select Status Types page opens.
Locate and select the checkbox for status types (associated with the selected resources) that you want to monitor.
Click Next. The Ad Hoc Event Confirmation page opens.
Review the information you entered and when you are ready to create the event, click Yes.

To create a multi-region event

Creating a multi-region event may take several minutes to complete.

In the main menu, click Event and then click Event Management. The Event Management page opens.
Click Create New Multi-Region Event. The Create Multi-Region Event page opens.
Enter the requested information (see the procedure Create an Event above for field descriptions).
Click Next. The Select Resources page opens.

In the Resources to Participate in This Event area, take one of these actions.

Event Resources actions
If you want to...	Then...
Include all resources from all participating regions,	Select the Include all resources checkbox.
Only include some resources from certain regions,	Clear the Include all resources checkbox and for each region, select the appropriate template. Click Next. A page opens for every region you selected. On each region page, select specific resources and click Next. The confirmation page opens. Use the filter and search options to reduce the number of resources and make it easier to identify the appropriate resources.

Click Next. The Select Status Types page opens.
Locate and select the checkbox for status types (associated with the selected resources) that you want to monitor.
Click Next. The Multi-Region Event Confirmation page opens.
Review the information you entered and when you are ready to create the event, click Yes.