Add an Equipment Item to Inventory

In the Equipment Inventory module, you can choose to add equipment one item at a time. If you need to add many equipment items at once, instead see Import and Export Equipment.

Before adding an equipment item, use the search box to check if the item has already been added.

To add an equipment item:

  1. On the upper left, click Add and select New. The Add Equipment window opens.

  2. Click Search Cost Codes. The FEMA Cost Codes window opens displaying a list of equipment sorted by FEMA code code.

  3. Use the search bar to look for a cost code corresponding to the equipment you want to add. Do one of the following:

    • If you find a relevant cost code, click Select on that row. Fields in the Add Equipment window are populated with information from the cost code.

    • If you do not find a relevant cost code, exit this window.

    As part of your subscription, these cost codes will remain up to date when FEMA makes changes. After choosing a FEMA cost code, the Equipment Name, Horsepower, Size/Capacity, FEMA Cost Code, Rate, and Notes fields will auto-populate.

  4. On the Add Equipment window, enter or edit information for the following fields.

    • Asset No.: An equipment ID number for this piece of equipment. This ID will fit within whatever number conventions your jurisdiction uses.

    • Equipment Name: The name for the equipment, for example "pickup truck".

    • Operator: The name of the default operator for this piece of equipment.

    • Make: The make of the piece of equipment.

    • Model: The model of the piece of equipment.

    • Horse Power: The horse power of the piece of equipment, if known.

    • Size/Capacity: The size or capacity of the piece of equipment, if known.

    • Color: The color of the piece of equipment.

    • Year: The year the piece of equipment was made.

    • Serial/VIN: The serial number or VIN of the piece of equipment.

    • Plate: The license plate number, if the equipment is a vehicle.

    • FEMA Cost Code: The FEMA cost code associated with this type of equipment.

    • Rate: The "rate per unit" of the piece of equipment, for example "50 per hour or 50 per mile".

    • Notes: Any notes to accompany the equipment.

    • Department: The department to which this piece of equipment belongs.

  5. Click Save.