Add Equipment

Equipment records are automatically generated and added to the Equipment Records module based on status changes. If equipment records are missing, you can manually add equipment records. If a piece of equipment was moved to the wrong status, you can correct the equipment record with the Convert Resources feature.

To add an equipment record

This adds the equipment record and information to the Equipment Records list. If you want to also add a time record at the same time you are adding the equipment, refer to Edit Equipment Records for more information and follow the steps for adding a record for a single piece of equipment before saving.

1. On the upper left, in the Add menu, select Equipment Record.

2. Select a Resource by clicking Search and searching for or selecting an existing resource. Otherwise, enter the appropriate information.

   Equipment Record fields

   Field	Description
   Asset No	The unique asset number for this piece of equipment.
   Name	The name of the equipment, for example "truck".
   Operator	The usual operator of this equipment.
   Make	The make of the equipment, for example "Ford".
   Model	The model of the equipment, for example "F-150".
   HP	The horsepower of the equipment, if known.
   Size	The size, weight, capacity, or axles of the equipment.
   Color	The color of the equipment.
   Year	The year this piece of equipment was made.
   Serial No/VIN	The serial number or Vehicle Identification Number (VIN).
   Plate	The license plate number.
   FEMA Cost Code	The FEMA cost code associated with this piece of equipment.
   Rate and Units	The rate for use of this equipment. Enter integers and decimals only, for example 25.00. Specify the unit for the rate, for example, hourly or by mile in the Units menu.

3. Click Save.

To correct an equipment record by converting a resource

By default, equipment records track time based on the Equipment Records Threshold status defined when you create the incident. The Convert Resources feature lets you generate equipment records based on a different Equipment Records Threshold status.

This feature is helpful if a piece of equipment was moved to the wrong status. For example, if someone accidentally set an equipment status to Demobilized while it was being used all day, you could select the equipment record for that day and regenerate it with Demobilized as the threshold status.

Administrators can change an existing incident's Equipment Records Threshold status in the Incidentsmodule.

1. On the upper left, in the Add menu, select Convert Resources.

2. Select the new threshold status for these equipment records.

3. Select the equipment from the list for which you want create a new equipment record.

4. Click the expand icon to expand the record to select specific shift dates/hours of use for the new record.

5. Click Create.