Personnel Records Module

Personnel Records are akin to time records, where employee hours can be tracked and edited. The Personnel Records module allows you to view which employees have worked, when, and for how long. It also allows you to add or edit employees directly within the module.

In Crisis Track, "employees" includes anyone who uses Crisis Track to collect data about incidents, even if they are unpaid volunteers.

Employee work hours are automatically tracked based on the Employee Records Threshold status, defined when you create the incident. The following statuses are available:

  • Assigned-Working: Assigned to a team that is actively collecting data.

  • Assigned-Stand-by: Assigned to a team that is not currently active.

  • Staged-Available: Present and available to be assigned.

  • Staged-Not Available: Not present but available to be assigned.

  • Requested: Requested but has not yet replied.

  • Demobilized: Demobilized and not available.

By default, the threshold status for employees is Staged-Available. Employee time tracking begins when an employee is assigned to a task and gains the threshold status or a higher status on this list. Time tracking stops when the employee gains any status below the threshold status on this list. Crisis Track uses this time tracking to automatically generate employee records and display them in the Personnel Records module.

Data from today is only displayed after time tracking has stopped.

The Personnel Records and Equipment Records modules are similar and share functionality. For more information specifically on Equipment Records, see Equipment Records Module.

To access the Personnel Records module

  1. Log into the Crisis Track Console.

  2. In the Existing Incident list, select an incident and click Select.

    The homepage, displaying incident selection or creation buttons, and admin function selection.

  1. Click the Personnel Records icon.

    Personnel Records Module icon

The Personnel Records module can be viewed either as a chart or as a table. The table view is the default view. Within the Personnel Records module, you can view, add, edit, and export employee records.

  • The Table view displays the employee records in a table with columns for the dates and number of hours per day worked, total hours worked, the hourly rate, benefit rate, total hourly rate (hourly rate + benefit rate), and the total cost for the time shown.

    Employee Records Module, showing the existing employee records in the Table view.

    Payroll information is hidden from people with the Admin (No Payroll) role.

  • The Chart view displays the employee records in a chart showing only the time span worked. The slider allows you to view the records by hours, days, weeks, and months.

    Employee Records Module, showing existing employee records in the Chart view.