Check Out a File

If you have Write access, you can check out files, download them, make changes, and check the updated files back in. Checking files out and in keeps track of changes and prevents more than one person from editing a file at the same time. When a file is checked out, people can still download it; however, they cannot check in an edited version of the file. Checked-out files have a yellow Checked out indicator beside their name.

To check out a file

1. On the main menu, select File Library. The File Library page opens.

2. Locate the file and click that row. The details open on the right.

3. Perform any of these actions.

   Check out the file

   1. Click Check Out. The Check Out File window opens.

   2. Enter any comments about the reason for checking the file out.

   3. Click Submit.

   Download the file

   Click Download. The file downloads according to your browser settings.

   Cancel a checkout

   1. Click Check In.

   2. Select Cancel Check Out. The check out is canceled and the Checked out indicator is removed.